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Job Information
Job title

(M) Senior Executive Assistant

Company Axelon Services Corp
Wage between $0.00 - $0.00 Annually
Location United States, California, San Diego
Employment type Full Time
Education Not Specified
Year Experience 4 - 5 Years of Practical Experience
Travel Not Specified
Published on 9/30/2009
Description

Job Title: Senior Executive Assistant
Location: San Diego, California
Duration: 4 Months

Job Description:
Property Assistant

Property Management Job Description

I: Job Identification

Functional Title: Administrative Assistant Property Level
Corporate Title: No Corporate Title
Status: Non Exempt


II: Job Summary

Provide administrative assistance and support to Property Management Departments relating to operations, reporting and leasing functions. Assist office personnel by providing and organizational support.


III: Essential Duties and Responsibilities

General Administrative
General administrative duties including phones, mail, supplies, correspondence, filing, copying, faxing
Establish and maintain property files
Assist in initial A/R collections and follow-up
Maintain inventory lists, office equipment, update contact information, and handle off site storage
Code invoices
Lease Administration
Establish and maintain lease files
Prepare lease documents, checklists, letters of intent, etc.
Process tenant insurance, tenant profiles
Move in/out procedures
Reporting
Run monthly and quarterly reports as directed
Assist in preparation of reports
Operation Support
Establish and maintain vendor files
Assist in bidding process and prepare bid packages
Obtain/file Minority Business Enterprise (MBE) documentation
Prepare RAS/RAPS
Process vendor insurance
Provide administrative support for capital and tenant improvement projects
Complete incident reports
Input and maintain CTI database with vendor information

Provide tenant/customer service
Work on special projects as needed
Perform other duties and responsibilities outside of primary support area as required or assigned. Back up and support front desk duties.


IV: Qualifications, Experience and Education

2+ years real estate/property management administrative experience preferred with proficient computer, business office, communication and organization skills


V: Skills and Abilities

PC with Word and Excel
Customer service/tenant relations skills
Multitask, prioritize, organize
Verbal and written communications
Familiar with contract and leasing agreements



This job description is not intended to be all-inclusive and employees may perform other duties as directed. All employees are expected to perform any reasonable task or request that is consistent with fulfilling company goals and objectives.


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Experience/Skills
See Above
 
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