0923 Manager II

0923 Manager II

San Francisco, CA

(Financial Systems Manager for Training and End User Support

Recruitment #PBT-0923-053629

Salary: $87,178.00-$111,228.00/year

The Controller’s Office Accounting Operation and Systems Division (AOSD) has an opening for a permanent 0923 Financial Systems Manager for Training and End User Support. 

Under general direction this position manages end user support, vendor and security controls for the Controller's core financial systems, FAMIS which includes FAMIS Accounting, FAMIS Purchasing, and Fixed Assets, and EIS, a data warehouse and reporting environment. Responsibilities include but are not limited to: planning & coordinating the budget for this support, managing licensing and support agreements for FAMIS, supervising subordinate staff; managing the central vendor file, security and system internal control mechanisms; managing user roll-out and training of  Web-GUI (Graphical User Interface) for FAMIS (Financial Accounting Management Information System), the Controller's citywide financial system.  The Web-GUI application is designed to provide Internet access to FAMIS, a mainframe, Cobol system, without modification to the core system. The incumbent receives broad policy guidance and then is responsible for organizing and carrying out all features of the work with a high degree of independence; establishing, maintaining and fostering harmonious working relationships with those contacted in the course of work; and effectively managing the stress of last minute projects so that others in the city are not negatively impacted; and other duties as assigned. This position may require working out of the normal schedule and hours and overtime work may be required.

Principal Job Duties:

·         Manages and coordinates the on-line user support, training and documentation programs for FAMIS, including FAMIS-Accounting, Purchasing (ADPICS) Fixed Assets (FAACS) and Budget System for all city departments.

·         Manages end user roll-out and ongoing end user support training of FAMIS Web-GUI, and EIS, the Controller’s data warehouse, reporting and analytical environment.  

·         Manages and coordinates the development of procedures and standards documentation for FAMIS system operations consistent with Controller’s System and Operational policies;

·         Manages staff providing and delivering on-line support, and training functions for the Controller’s citywide financial and accounting systems and coordinates closely with teams supporting the purchasing (ADPICS) and budget (BPREP) systems;

·         Manages and coordinates work with DTIS, outside contractors and others developing end-user support and training tools for FAMIS.  This may include written, audio and computer based tools.

·         Manages FAMIS System Security including on-line user security, approval path and control tables so they are properly set-up, monitored and controlled to maintain system integrity and to meet the operational standards of management, internal controls, and security standards.

·         Manages the central vendor file reporting to monitor and ensure data integrity, security, and to ensure that the City can meet local, state and federal rules and guidelines for reporting this financial activity.

·         Works closely with other managers in the Controller’s the Systems Unit, particularly the Reporting Manager, as well as Operations staff and other City managers to ensure that FAMIS and FAACS processes and procedures meet government accounting standards and requirements;

·         Develops, manages and coordinates programs and material to train other city departments on  standards and controls for defining and recording capital project activity in compliance with General Accounting Standards Board (GASB) pronouncements;

·         Assists in testing systems enhancements and modifications.

MINIMUM QUALIFICATIONS : 

Possession of a Baccalaureate degree from an accredited college or university with major coursework in accounting, information technology or closely related field; AND 

Six (6) years of progressively responsible and complex experience supporting complex financial systems. This must include systems analysis, end user support, training, testing, and documentation. This experience must include four (4) years of managing (including planning, assigning, directing and reviewing work processes and products of staff)  systems support staff, expert users, or IT professionals.  At least  four (4) years management experience, preferably in a government environment.

DESIRABLE QUALIFICATIONS : 

·         Strong management skills in a government environment

·         Experience with legacy systems, preferably financial and accounting systems

·         Strong analytical, planning and organizational skills and abilities

·         Ability to simultaneously manage multiple projects from design through implementation

·         Knowledge of Governmental Accounting and Financial Reporting Standards.

·         Knowledge of the laws, rules and regulations governing the financial reporting functions and requirements of the City and County of San Francisco

·         Ability to deal tactfully and develop effective working relationships with City, state and federal representatives and officials, department managers and staff, and the general public

·         Ability to make effective presentations to multiple audiences on complex financial issues

·         Experience in managing contracts, writing and evaluating Requests for Proposals for auditing and accounting services

HOW TO APPLY:   Applications are now being accepted through an on-line process.  Click on the link below to apply, or visit https://www.jobaps.com/sf to begin the application process by registering an account.  Select the desired job announcement (PBT-0923-053629), then select "Apply" and read and acknowledge the information.  Select "I am a New User". If you have already previously registered, select "I have Registered Previously".  Follow the instructions given on the screen. 

If you don't have access to a personal computer, computer kiosks are available for public use in the lobby of the Department of Human Resources at 44 Gough Street, San Francisco.  The hours of operations are Monday - Friday from 8:00 a.m. to 5 p.m.

VERIFICATION OF EXPERIENCE AND EDUCATION:  Verification of experience/education may be required at a later date.  If verification is required, failure to provide it may result in disqualification from the selection process. 

SELECTION PROCESS:  Applications will be screened for relevant qualifying experience.  Desirable qualifications will be assessed in order to determine candidate's qualifications for this position.  Only those applications who most closely meet the needs of the Department will be invited to participate in the Oral Examination.  Applicants meeting the minimum qualifications are not guaranteed advancement to such exam.

ORAL/PERFORMANCE EXAMINATION...............................................100%

Applications of qualified candidates will be reviewed to determine relative knowledge, skill and ability levels in job related areas including but not limited to:  analytical and technical skills using large government accounting and reporting systems:  ability to detect and analyze difficult and complex accounting and systems problems city-wide, recommend corrective action, and manage staff in implementing solutions; ability to understand and apply the legal functions and policies of the Controller’s Office; ability to communicate effectively orally and in writing to a wide variety of audiences; comprehensive knowledge of current accounting and reporting standards, methods and techniques; comprehensive knowledge of current governmental accounting and financial reporting standards and requirements; extensive skills in applying accounting principles, particularly government accounting principles, to the City’s accounting system; ability to effectively interact with departmental personnel, the general public, contractors and outside agencies; ability to plan, assign, direct and manage the work of professional accounting and auditing staff and contractors; ability to perform complex analytical projects aimed at maintaining the integrity of the City’s financial records.

CERTIFICATION RULE: The certification rule to be used for this eligible list will be Rule of the List.  The names of the eligible candidates will be listed on the eligibility list in rank order based on the score achieved. 

GENERAL NOTES:
1.    Applicants are advised to keep copies of all documents submitted. Submitted  documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to present additional material at the time of appointment and/or at a later date.
2.      Applicants with disabilities requiring reasonable accommodation for this process must contact the analyst by phone (415) 554-7530 (voice) or in writing (specify Class 0923) at the address listed above as soon as possible.
3.      Position Based Tests are administered in accordance with Civil Service Rule 111A. General information concerning City and County of San Francisco employment policies and procedures may be found in the pamphlet entitled “Important Employment Information for Position Based Testing”. This information is part of the terms of this announcement. The pamphlet is available at the Department of Human Resources Information Center, 44 Gough Street or online at http://www.sfgov.org/site/dhr_page.asp?id=41734.
4.      The job description and minimum qualifications specified on this announcement are appealable to the Civil Service Commission. Appeals of these provisions must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date. Refer to Civil Service Commission Rule 111A, Article VIII.
5.      All other provisions of this announcement except for the Certification Rule are appealable to the Human Resources Director.  
6.      Appeals of these provisions must be filed with the examination analyst listed on this announcement.
7.      Per Civil Service Rule 111A.26.5, the Human Resources Director may approve the use of the eligible list resulting from this examination for Permanent Civil Service appointments to other positions in the same or similar classes.

Persons with disabilities who may need accommodation during the application and selection procedures should contact the Controller’s Personnel Office at (415) 554-7530, or in writing at the above address as soon as possible after submitting the application.  If hearing impaired, contact (415) 554-6138 (TDD).  Request for accommodation should be made as soon as possible.

Minorities, Women, And Persons With Disabilities Are Encouraged To Apply
We Are An Equal Opportunity Employer

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.