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Job Information
Job title

Administrative Assistant

Company Sai People Solutions, Inc.
Wage between $0.00 - $0.00 Annually
Location United States, New Jersey, Basking Ridge
Employment type Full Time
Education Not Specified
Year Experience 4 - 5 Years of Practical Experience
Travel Not Specified
Published on 6/13/2009
Description
*Position Responsibilities
This position is to provide program management and executive support to the Senior Vice President of Program Office and Operations Support for the Wireline operations being organized into a fifth Area the North Central Area, and direct reports by effectively and efficiently delivering the highest quality administrative and program management skills. Applicant must possess a wide range of proficiencies - organization, process, discipline, critical thinking, flexibility, good judgment and decision making ability, and high level of interaction with all levels of management. Applicant must have an affinity for detail and be able to manage multiple priorities while coordinating many tasks and events. Maintaining and updating calendars, scheduling meeting, conference calls, coordinating events, managing travel, processing expense and vendor vouchers. Applicant must be able to accept time pressures to perform work responsibilities at hand and be willing to work extended hours when required. Applicant must be able to manage and maintain deadlines on assigned projects.
.Required Skills & Experience
Minimum of 3 - 5 years of program management and/or executive support experience. Applicant ideally will be able to demonstrate high level proficiency in PowerPoint and Excel, minimum 2 years experience (examples upon request). Demonstrated ability to sustain a high energy level, maintain organization and discipline in a spontaneous environment. Proficiency with a wide range of office automation systems, Microsoft Outlook, PowerPoint, Excel, Word, PeopleSoft, Peg@s, Client eWeb, Client Contact, OSS, and a thorough knowledge of all policies and practices, with the ability to successfully manage a large number of simultaneous activities and be a self-starter with the ability to work with minimal direction.
Desired Skills & Experience
Business and Calendar Management. Alignment and management of responsibility for the booking and scheduling of meetings, calls, engagements, etc. Requires tactical and strategic understanding of business priorities and professional discretion around those requests that are of the highest priority and are in alignment with the business needs. Specifically, the ability to schedule meetings, manage and submit expense reporting, set up travel arrangements, and integrity and distribution of correspondence as necessary on behalf of the Senior Vice President and the direct reporting team. Meeting and Conference Planning Demonstrated ability to develop, organize, and coordinate the set up and execution of internal and external business meetings of varying size and complexity. Budget and Invoice Management. Ability to process vendor invoices and manage the purchase ordering process, budget tracking and Excel skills.
Additional Information
.*Note to Reader.Please update your resume before submitting to ensure your qualifications are CLEARLY indicated on your resume and that they meet the REQUIRED SKILLS AND EXPERIENCE listed in this job description.*
Job Profile
Responsible for providing business and operational support.
Job Function
Performs diverse administrative duties for Senior, executive director, and/or director level managers. Communicates with employees at all levels of the organization to gather or convey information. Screens phone calls, email, visitors and resolves routine and some complex inquiries. Prepares correspondence, memoranda, report, agendas, etc. Schedules and maintains calendar of appointments, meetings, and travel itineraries.
Functional Accountability
Skilled Professional: Provides technical and/or analytical support to one or more departments or work units with limited supervision; makes recommendations that aid in the successful completion of projects within a product or functional area; typically reports to Supervisor (Band 7) or on occasion Manager (Band 6). Entry Level: Supports one department or work unit with immediate or limited supervision; assists team members in accomplishing functional and individual goals; typically reports to Supervisor (Band 7) or above.
Individual Contributor Role
Skilled Professional: Performs a variety of activities in support of the functional processes, programs and/or services. Work may include compiling and analyzing data, creating reports, providing information regarding function specific policies; tracking of processes & activities. May be involved in smaller projects or phases of a larger project. Entry Level: Performs activities in support of the functional processes, programs and/or services. Work may include routine support; preparing correspondence or reports; taking messages, scheduling meetings for one or more managers.
Decision Making Auth & Discret
Skilled Professional: Receives little instruction on daily work, general instructions on newly introduced assignments. Receives supervision for the accomplishment of short term goals & operating objectives; acts independently to conduct troubleshooting and seek problem resolution. Entry Level: Receives specific guidance in achieving jointly defined objectives relative to a specific program, task, project or initiative within a functional area; no direct supervision of others.
Work Complexity
Skilled Professional: Works on assignments that may be highly technical in nature; requires a high degree of initiative to resolve issues. Makes recommendations for new or improved procedures. Entry Level: Work projects are assigned and require ordinary problem resolution using standard policies & procedures and practical application of the general and/or technical aspects of the job.
Knowledge and Skills
Skilled Professional: Applies knowledge of job and policies and principles to complete a wide range of tasks. Completes tasks in creative and effective ways. Has complete understanding of the technical aspects of the job. Entry Level: Requires a broad range of skills to effectively perform basic to intermediate requirements of position; demands familiarity with specialized processes in support of applications.
Education and Experience
Skilled Professional: Bachelors degree or equivalent - generally requires a minimum of 2 yrs. experience in a related discipline.

Entry Level: Bachelors degree or equivalent - generally requires 0 - 2 yrs. experience for entry level position.

Required Skills:
Excel,Word,peoplesoft,MS Outlookdf-tc

Experience/Skills
See Above

Other desired skills:
Administrative Assistant

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