Latest Jobs  
 
 
 
Job Information
Job title

Administrative Assistant

Company Axelon Services Corp
Wage between $0.00 - $0.00 Annually
Location United States, Massachusetts, Waltham
Employment type Full Time
Education Not Specified
Year Experience 4 - 5 Years of Practical Experience
Travel Not Specified
Published on 9/30/2009
Description
Duties:
Provides confidential administrative support to Pretyman and Operations Performance Management team in Waltham.
Prepares and composes email notices, regular correspondence, forms, reports and documents as needed.
Prioritize, organize and maintains records, files, and office supplies.
Schedules appointments using Outlook and coordinates all arrangements, meetings, conferences, video conferences, Town meetings, etc.
Arranges travel using company travel agent, pays invoices, prepares expense reports using Peoplesoft, enters time (vacations, holidays, etc.,).
Routes and answers correspondence not requiring directors attention
Prepares routine letters and memos for directors review
Responsible for time entry, vacation, sick time and holiday monitoring
Organizes and expedites work flow through directos office and initiates follow-up actions
Maintains organizational charts, roles and responsibilities pertaining to Operations Performance.
Manage department invoices (ie, check request preparation and payment processing)
Interrogate databases to sort/report information on pre-determined criteria
Produces a variety of correspondence, reports and presentations using Microsoft Office suite.
Organizes and maintains department databases using computer software and produces reports as required.
Performs other duties as assigned.

Skills:
Ability to maintain confidentiality a must.
Associates Degree in Secretarial Science or 5+ years experience supporting executives from the title of , Director, or Vice President.
Ability to work in a fast-paced and multi-tasked environment a must. Primary activities include calendar management and travel planning both things change minute-by-minute and need to be managed to the fullest extent.
Demonstrated communications and interpersonal skills necessary to effectively handle external and internal customers using clear, concise and accurate avenues.
Demonstrated organizational and time management skills.
Working knowledge of computer software including, but not limited to, Microsoft Office, PeopleSoft, Visio, IMS and Sharepoint.
Ability to maintain confidentiality.
Ability to prepare reports, gather and summarize data and handle a variety of tasks in a complex and dynamic environment.

Education:
Associates Degree in Secretarial Science or 5+ years experience supporting executives from the title of , Director, or Vice President.df-tc

Experience/Skills
See Above
 
Bookmark and Share