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Job Information
Job title

Lead Document Control

Company Ajilon
Wage Not specified
Location United States, Texas, Houston
Employment type Full Time
Education Not Specified
Year Experience 4 - 5 Years of Practical Experience
Travel Not Specified
Published on 10/21/2006
Description
If you're an IT professional looking for exciting, new opportunities, look to Ajilon Consulting. As a premier provider of IT business solutions, our clients span all industries, so you'll benefit from challenging and diverse environments. At Ajilon Consulting, we invest in our people with continuous training and education programs, along with competitive benefits and compensation. That's why we're a frontrunner in IT services, and our people are always in demand.
Document Control:
A Subject Matter Expert level consultant has 10-15 years of experience in various size and types of projects that are relevant to the role. Assumes a high level, strategic role in the design and delivery of total solutions for large organizations. Provides leadership and motivation to project team members throughout the project life cycle. Supports senior client managers with direction in determining the technical feasibility and business appropriateness of solutions. Creates strategic plans for new service practices and champions its implementation. Maintains effective relationships with key clients.

Job Description:
-Work with Company Information Management personnel in implementing Project DMS system design and procedure changes in order to optimize document control.
-Manage all Project official documentation (includes engineering/technical, correspondence, project management - commercial, legal) generated by COMPANY and CONTRACTOR to be stored in the Document Management System.
-Manage transmittal of information between COMPANY and CONTRACTOR.
-Classify and record Project documentation.
-Implement, update and manage COMPANY Document Control processes, procedures, and specifications to ensure accurate records of all Project official documentation generated by the COMPANY, the CONTRACTOR or its vendors.
-Coordinate and work with other similar skilled Project Document Controllers across continents to ensure consistency of training, process, and enforcement of document control procedures.
-Coordinate and prioritize work for Project Document Controllers to ensure consistency of training, process, and enforcement of document control procedures.
-Travel may be required, including international.

Primary Job Duties and Responsibilities:
-Review Project specific contracts, policy, procedures and processes to ensure Document Control procedures/processes comply.
-Gain knowledge of formal requirements for the Project's successful development pertaining to information.
-Monitor Project Document Control workload and make adjustments as necessary to ensure Project timeline is maintained of documentation processing; utilize Client's Document Control department resources if necessary to ensure compliance.
-Attend and participate in Project meetings as required.
-Participate in Project Document Control audits as required.
-Evaluate, manage and comply with COMPANY Document Control processes, procedures, and specifications to ensure accurate records of all Project official documentation generated by the COMPANY, the CONTRACTOR or its vendors; suggest improvements for evaluation where applicable.
-Perform quality control checks to ensure compliant documentation according to non-technical procedural processes; seek assistance if questionable.
-Accurately and constantly maintain the metadata of project documents, such as, but not limited to; number, title, revision, status, etc. in accordance to Project specifications.
-Manage all Project official documentation (includes engineering/technical, correspondence, project management - commercial, legal) generated by COMPANY and CONTRACTOR to be stored in the Document Management System.
-Add/update documents to Major Capitol Project (MCP) Document Management System.
-Maintain accurate file structure for all project documentation.
-Manage and collect documentation in the progression of the Project Phases with regard to completeness and accuracy.
-Manage transmittal of information between COMPANY and CONTRACTOR to expedite information flow.
-Receive and send all documents between the MCP and other organizations, making appropriate database / log entries for tracking purposes.
-Provision of accurate and up to date document review, receipt and issue information to MCP team members.
-Classify and record Project documentation.
-Add/update documents to Major Capitol Project (MCP) Document Management System.
-Receive and send all document

Experience/Skills
Job Qualifications:
-Six to ten years previous Document Control experience including supervisory experience is a must, leadership role preferred.
-Must have a minimum of 4 years administering and using an electronic document management system.
-Minimum 3 years supervising document control staff.
-Must possess leadership skills.
-Proven knowledge of the types of project documentation.
-Must have a methodical and well organized approach to the work environment.
-Must have excellent interpersonal and communication skills and be able to interface with colleagues at all levels.
-Must have experience with working in an integrated team environment.
-Must be able to deal with short time frames and handle multiple competing priorities.
-Proactive thinker.
-Must possess a can do attitude and will do actions.
-Be able to receive constructive criticism for professional growth.

-Must be computer literate - including:
-Having a working vocabulary of computer and information system components
-Understanding fundamental principles of computer processing
-Having a perspective for how non-technical people interact with technical people

-Good Working Knowledge in Microsoft Windows environment using the following:
-Microsoft Word
-Microsoft Excel
-Microsoft Outlook
-Microsoft Access or other database tool, including definition of filters, searching, the use of wildcards, and creation of reports

Skills:
-Document Management
-Documentation
-MS Access
-MS Excel
-MS Outlook
-MS Word
-On-line Documenting
-Verbal Communication Skills
-Written Communication Skills

Other desired skills:
Document Control
This job has expired.