Candidate must be self driven and able to manage multiple tasks. Past travel arrangement, scheduling, and PowerPoint exp is a must. Ideal candidate should be flexible.
JOB QUALIFICATIONS
Education and Experience
" A Bachelor's degree in Business Administration or related field is required.
" Minimum one to three years financial services, PMO, quality improvement, and/or software development lifecycle experience or other directly related experience required
" Some project development/management experience preferred.
Skills and Training
" Working skills in project management and quality improvement.
" Ability to read and understand standard business documentation (eg contract language).
" Solid written and oral communication skills.
" Solid organizational and team building skills.
" Solid critical thinking skills and ability to manage across boundaries.
" Proven ability to work on several projects simultaneously and under tight schedules.
" Advanced computer proficiency, including MS Word, Excel and PowerPoint
" Knowledge of data collection and interpretation is preferred.
" INITIATIVE & FLEXIBILITY - willing to take on duties of what is required at the specific moment
JOB SUMMARY
The Project Coordinator is responsible for the development, coordination, and implementation of the tasks associated with strategic, client facing projects and the work relating to the project management office setting. This position will lead and facilitate assigned team activities such as team meetings, project reporting, and contract deliverables. The Project Coordinator assists the VP of Operations in planning activities to assure contract deliverables and other work are produced timely and in accordance with established protocols and procedures. The Project Coordinator will assist the Operations Manager on divisional projects and tasks as required.
The manager defined the role as mix of both Project Coordination as well as Administrative work.
PRINCIPAL JOB DUTIES AND RESPONSIBILITIES
The requirements listed below are representative of the knowledge, skill and ability required for this position.
Operations
" Coordinate and lead assigned project tasks in client facing setting, ensuring the day-to-day assignments are completed.
" Interface with internal and external parties to facilitate project scheduling, travel, process, procedure and reporting.
" Monitor cross work stream project status/deliverables and timelines, notify the Program Manager when issues arise, and take corrective actions, as needed.
" Organize, lead and facilitate project-related meetings, including the creation of agendas and preparation of materials.
" Document activities and develop feedback report to communicate project findings and activities to collaborators and other involved.
" Develop reports and other deliverables as assigned by the Program and Operations Manager
" Responsible for finance tracking and expense tracking.
" Work with Operations Manager on divisional projects and tasks
" Performs other related duties as assigned.
General Support
" Represent WM Operations/PMO to all applicable external clients and internal customers.
" Prepare process documentation as requested - including documentation of key organizations, processes, workflows, presentations, spreadsheets etc
" Maintain positive relationships with all customers and assist them with issues or concerns.
" Periodic travel required (0 to 20%).