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Job Information
Job title

Secretary II

Company Blue Cross Blue Shield of MA
Wage Not specified
Location United States, Massachusetts, Boston
Employment type Full Time
Education Not Specified
Year Experience 2 - 3 Years of Practical Experience
Travel None
Published on 6/23/2006
Description
Secretary II

Blue Cross Blue Shield of Massachusetts is an Equal Opportunity Employment/Affirmative Action Employer. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, or any other characteristics protected by law.

Work schedule is 30 hours per week/5 days week

Position Summary
Provides secretarial and administrative support to the Health Care Services Chief of Staff

Key Accountabilities
  • Performs research online and with print media to identify information relevant to numerous HCS initiatives and other special projects
  • Prepares and revises PowerPoint presentations under the direction of the HCS Chief of Staff
  • Works independently to perform administrative processing tasks, such as opening and routing incoming mail, ordering supplies, copying data, posting data in logs, compiling records, and distributing documents
  • May prepare and process business unit or function bills, expense reports, purchase orders
  • Functions as liaison between the Chief of Staff and various HCS divisions and departments: demonstrates in-depth knowledge of the HCS function or business unit, and provides and exchanges information, answers questions, in person, on the telephone, or using email
  • May open leader's email and develop responses to routine inquiries
  • May manage leader's calendar using Outlook
  • Uses various software applications to compose and reply to email, to enter and edit data, to perform basic internet research, and information retrieval, to develop correspondence and reports, to initiate queries, perform calculations and manipulate data
  • Schedule and coordinate meetings, events, and conference calls
  • Operates office equipment including computers, calculators, fax machines, and copiers, and handles routine upkeep tasks
  • May coordinate travel arrangements
  • May administer a project or process as needed
  • Serves as back-up administrative support to the Executive Vice President, Health Care Services


Challenges/Problem Solving
  • Decisions made address non-routine questions and situations sometimes requiring investigation and research.
  • Handles confidential information with discretion
  • Demonstrates knowledge of office systems and technology


Decision Making Authority
Exercises judgment in prioritizing, planning and organizing work within time and results requirements, and work output is monitored by the leader

Leadership Responsibilities
  • Demonstrates service orientation in all interactions; stays calm and focused
  • Understands the importance of team work and displays commitment to Teamwork
  • Demonstrates professionalism and polish in work habits and interactions
  • Effectively handles internal and external customers at all levels and resolves problems


Experience
  • High school education or equivalent (GED), Associates Degree preferred
  • 2-5 years of office secretarial experience to include computer and software proficiency in Powerpoint, Word, Excel, Outlook and Visio, types minimum of 50 wpm
  • strong organizational, oral and written communications skills.
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Experience/Skills
See Above

Other desired skills:
Secretary II
This job has expired.